TAIE ITNERNATIONAL INSTITUTE
Final Assignment
Mark 40
Business Requirement: Interactive Employee Management System
Background: ABC Corporation recognizes the need for a robust Employee Management System
(EMS) to streamline HR operations and enhance employee management processes. The system
aims to centralize employee data, simplify administrative tasks, and improve decision-making
through insightful reporting. To achieve these objectives, the EMS will be developed using the
Java Swing framework, ensuring cross-platform compatibility and a rich user interface
experience.
Requirement Details:
1. User Authentication (10 points):
• Users should be authenticated using a username and password combination.
• Upon successful authentication, users will gain access to the system's features based on
their assigned roles and permissions.
• Unauthorized access attempts should be logged and reported to administrators for
security purposes.
2. Employee Records Management (15 points):
• HR administrators should be able to perform CRUD (Create, Read, Update, Delete)
operations on employee records.
• Each employee record should contain comprehensive details such as personal
information, employment history, salary details, and emergency contacts.
• Administrators should have the ability to search and filter employee records based on
various criteria.
3. Attendance Tracking (15 points):
• The system should support the recording and tracking of employee attendance.
• HR administrators should be able to mark attendance for individual employees on a daily
basis, indicating their status as present, absent, or on leave.
• Additionally, the system should calculate total working hours and leave balances for each
employee.
4. Leave Management (10 points): • Employees should be able to submit leave requests through the system, specifying the
type of leave (e.g., sick leave, vacation) and the duration.
• HR administrators should review and approve/reject leave requests, with the option to
provide comments or additional information.
• Employees should be notified of the status of their leave requests via email or within the
system.
5. Reporting (10 points):
• The system should provide comprehensive reporting capabilities to HR administrators
and management.
• Standard reports such as employee attendance summaries, leave balances, and employee
directory should be available.
• Reports should be customizable with options to filter data based on criteria such as
department, date range, or employee status.
6. User Interface Design (10 points):
• The user interface should be intuitive and user-friendly, with easy navigation and clear
visual indicators.
• Utilize appropriate Swing components and layouts to ensure a consistent and
aesthetically pleasing interface.
• Consider usability principles such as accessibility, responsiveness, and readability when
designing the UI.
7. Data Security (10 points):
• Implement robust security measures to protect sensitive employee data from unauthorized
access or modification.
• Utilize encryption techniques to secure data transmission over the network and ensure
data integrity.
• Apply role-based access control (RBAC) to restrict access to sensitive features and data
based on user roles and permissions.
8. Error Handling and Validation (10 points):
• Implement error handling mechanisms to gracefully handle exceptions and error
conditions.
• Validate user inputs to prevent data entry errors and ensure the accuracy and consistency
of data.
• Provide informative error messages to guide users in correcting input errors or resolving
issues.
9. Documentation (5 points): • Prepare comprehensive documentation covering all aspects of the Employee
Management System.
• Include system requirements, design specifications, installation instructions, user guides,
and troubleshooting tips.
• Documentation should be well-structured, organized, and easily accessible to users and
administrators.
10. Bonus Feature (5 points):
• Implement an additional feature to enhance the functionality or usability of the Employee
Management System.
• Example bonus features include integration with biometric attendance systems,
automated report scheduling, or integration with HR analytics tools for data visualization.
Delivery Guidelines:
• Develop the Employee Management System using Java Swing, adhering to the specified
requirements and best practices in software development.
• Submit the project source code along with comprehensive documentation in a structured
format.
• Ensure thorough testing to validate the functionality, usability, and security of the system
before delivery.
Evaluation Criteria:
• The success of the Employee Management System will be evaluated based on its
adherence to the specified requirements, functionality, usability, security, and overall
quality of implementation.
• Bonus points may be awarded for innovative features, exceptional user experience, and
adherence to best practices in software development.
Note: ABC Corporation expects the Employee Management System to significantly improve HR
processes, increase efficiency, and enhance employee satisfaction. The successful
implementation of the EMS will contribute to the company's goals of fostering a productive and
engaged workforce.
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